Can you be a paperless business?
A recent survey by YouGov found that UK SMEs (small and medium sized enterprises) waste a staggering £42.2 million per day by having to search for paper documents. This is something that can be easily changed by businesses converting into paperless offices. It’s estimated that around 65{3eb5e81dc2dbd5243766a445dfd7203b99614852f30724c0fcd7c1e47478fab9} of UK SMEs still aren’t paperless.
What are the benefits of being paperless?
No time wastage
The time spent filing endless documents is now over, thanks to paperless filing. Not only does paperless filing lessen storage costs for your company, it is also much easier and quicker to find a document in a digitised database. You will be able to use the newly found extra time to pour into your work instead.
Super storage
With all your documents digitised, electronic storage is an easy, efficient and cost-effective way to access and retrieve important data. This also means your confidential documents are more secure (can’t physically be “stolen”), and would survive an office flood or fire, whereas paper documents would not.
Trackable financial accountability
With the strict guidelines imposed on all businesses nowadays, many businesses are required to keep things on record for a number of years. A digitised document management system ensures that the storage capacity is endless, and there is an audit trail generated automatically.
Faster transactions
You delay revenue when you delay a transaction, which can lead to lost sales. Being paperless stops this happening as it ensures a speedy and better service. This efficiency will please your customers, and lead to more business.
A faster service also leads to better customer service, with a rapid response time as the result of a digital document management system.
A good ROI
You can see a return on investment in as little as 6 months by implementing a digital document management system. Not all management systems are expensive either, which will also help you see a quicker ROI.
Overall, becoming a paperless business is definitely achievable for many companies. Going digital means you can consolidate internal processes whilst increasing your company’s performance. As long as you plan thoroughly, having a paperless business will no longer be a dream.
